You can help your organization stay afloat and thrive in this data-driven world. Using enterprise content management software, it becomes easy to capture, manage, store, preserve, and deliver content across an organization while integrating your ECM with existing systems.
With an enterprise content management solution, you can reap various benefits, such as enhancing overall document accessibility, better collaboration, improved security and governance, and easy search functions.
In this blog, we will unfold what magic ECM software brings while you implement these systems in your business.
Key Features of Enterprise Content Management Software
Wondering what you should look for in an ECM system before you implement it in your business? Here are the key features a robust enterprise content management platform will always offer:
1. Document management
With customized folders and access verification, ECM systems provide a robust document and asset management system. It includes storage of any document or assets, such as marketing PDFs, employee training documents and materials, sales pitches, templates, etc.
2. Centralized document depositary
ECM software provides a single source of truth for your organization's documents. This involves storing and organizing all your documents in a central digital repository, making it easy to edit and access them all.
3. Version control
These platforms let you track changes to documents, manage multiple versions, and provide the ability to restore previous versions of documents if required.
4. Full-text search and retrieval
ECM systems offer advanced search functionalities that enable you to locate documents using specific keywords or phrases found within the content. This helps improve the productivity of your organization by minimizing search time.
5. Granular document security
These tools restrict access to files and folders while ensuring that only authorized team members can view or edit sensitive information.
6. Auto-redundance detection
One of the key uses of an ECM system is its ability to preserve the latest document copies. This ensures your team members can see a singe up-to-date file on a subject and not get confused with multiple document versions.
7. Robust analytics
The combination of analytics and traditional ECM platforms provides you with intelligent information management (IIM) to make data handling easy. These platforms offer search and analytics tools to improve data mining by tracking your content performance and user activity.
8. Integration capabilities
They seamlessly integrate with other CRM and ERP systems and existing IT systems such as MS Office, Google Workspace, etc.
Top 10 Enterprise Content Management (ECM) Software in 2025
You will be amazed to know that the ECM market is estimated to reach over $78.4 billion by 2029 globally.
Due to the increasing need for efficient document management, secure storage, and streamlined workflows, the demand for ECM platforms is increasing. However, with so many options available, it might become a hassle to choose the best ECM tool today.
Thus, our team of developers has tested each software and shortlisted the 10 best ECM solutions across different criteria:
1. Box
Box is one of the leading ECM software that provides secure content services and collaboration tools.
This cloud-native solution seamlessly integrates with Google Workspace and Microsoft 365, serving as a content hub for organizing and sharing business content across the organization.
Key features
- Supports API that connects to external AI and ML algorithms to categorize and interpret content in diverse business contexts
- Features an integrated workflow product- Box Relay, to automate document workflows within the repository
- Enhances privacy, security, and data protection through Box Shield
2. DocuWare
Searching for an all-in-one platform that can capture, store, and organize documents from various sources, including digital imports and scanning? DocuWare might be the perfect fit.
This user-friendly ECM system provides powerful indexing and metadata capabilities to smoothen the search and retrieval process.
Key features
- Automates workflows to make task routing and approval processes easy
- Secures cloud storage options tailored for diverse business needs
- Features pre-built configurations to reduce implementation efforts
3. Laserfiche
Specifically designed for mid-market organizations, Laserfiche can cover all your content management basics, including security, analytics, process automation, document management, and cloud-based hosting.
One of its USPs is its predictive analytics capabilities that can tell you in advance how long each document will take to complete and which content tasks are likely to be overdue.
Key features
- Provides comprehensive document and record management
- Supports intelligent data capture, information governance, solution templates, and integrations
- Its low-code design enables you to create automated workflows with a drag-and-drop builder
4. iManage Work
iManage Work combines document and email management capabilities to make your team members more productive and collaborate seamlessly.
Using this tool, any business can protect vital information assets and leverage knowledge to drive better results.
Key features
- Deploys on-premises hosted servers that feature native Windows applications
- Maintains the folder hierarchies, filing plans, and controlled vocabularies for tagging messages and other content within the repository
- Automates document-driven business processes
5. Hyland OnBase
Hyland OnBase is an excellent enterprise content management software that manages documents and other associated content. It primarily caters to industries including the public sector, education, insurance, and healthcare.
The platform is best known for offering in-depth integration with different enterprise applications, including SAP, AutoCAD, and other latest versions of Microsoft Office.
Key features
- Stores and manages different content types, including emails, documents, images, and more
- Offers robust security features to provide controlled access and compliance adherence
- Facilitates intelligent information management with its two potent tools- Hyland Credentials and OnBase Hyland
6. Contentstack
Al full-feature ECM solution for SMBs and large enterprises, Contentstack offers a suite of information management products for organizations. It operates as a headless content management system which separates content creation process from its presentation.
Its cloud-native infrastructure ensures that your content reaches your audience quickly, no matter where they are or what device they're using
Key features
- Produces open-source modules, including document lifecycle management, file sharing, library services, and file sync
- Uses AWS' cognitive services to embed AI capabilities within its ECM offering
- Offers strong integration capabilities
7. IBM FileNet Content Manager
IBM FileNet is a heavyweight champion of ECM, making it an ideal fit for medium to large businesses. This fully-featured content management solution uses AI and ML algorithms to get insights from unstructured content.
Using this platform, you can create secure content applications that can handle large volumes of documents.
Key features
- Helps in spanning document capture, workflow design, imaging, and case management
- Allows you to share content with external users and eliminate manual data classification
- Provides advanced search capabilities and integration with IBM Watson
8. M-Files
M-Files allows you to organize your documents with intuitive metadata tags. This makes the retrieval process seamless.
Moreover, the platform's seamless integration and powerful search capabilities enable organizations to find documents quickly. Thus, it is an ideal tool for organizations with large volumes of diverse documents and complex information needs.
Key features
- Supports dual cloud and on-premises functionality and hybrid installation
- Offers specialized solutions for service companies and the industrial sector
- Helps your company automate business processes and ensure compliance and information control
9. Microsoft SharePoint
Microsoft SharePoint is a collaborative web-based platform covering multiple use cases, such as file storage, document management, and ECM.
Using SharePoint, you can access hybrid and on-premises hosting infrastructures. Furthermore, this platform's AI capabilities also support automatic tagging, semantic inferencing, and image recognition.
Key features
- Facilitates content sharing, collaboration, and knowledge management
- Integrates with Microsoft and other CRM products to streamline workflows such as Microsoft Dynamics 365, Salesforce, Pipedrive, BPM Online, Zoho CRM, and many more
- Customizable team sites and intranet capabilities
10. OpenText Documentum
OpenText Documentum is a content management platform that manages all types of business documents.
The best part? It provides a shared repository to store and organize documents and also deploy cloud-ready and on-premises services.
Key features
- Provides content analytic capabilities to classify content and extract metadata
- Its advanced search capabilities retrieve documents from multiple repositories
- Relies on a separate room for collaborative document sharing
Wrapping Up
In this digital age, content creation is being flooded with unmanaged information. Many businesses are stuck digging through endless email chains or rummaging through dusty file cabinets.
However, with the evolution of ECM tools, even the sheer volume of content can be created and managed effortlessly. Choosing the right enterprise content management software not only helps you boost productivity but also reduces storage costs and automates business processes.
Hire a Web Development Company!
If you want a team of digital wizards that are ready to enhance your organization's efficiency and ensure end-to-end data processing, look no further than LN Web Works.
So, what exactly does our web development company bring to the table? Hiring our team of experts will ensure you get everything under one roof, which includes handling massive content libraries, complex approval workflows, multi-language support, and advanced security protocols.
Remember, there is no point in just getting a product; all that matters is partnering with someone who understands the unique challenges of enterprise-level content management.
Ready to establish a workflow and explore how your business can handle content seamlessly?
Author Information
Khushboo Arora
Content SpecialistMeet Khushboo Arora, the creative mind behind LN Webworks' engaging and informative blogs! Passionate about crafting content that engages readers and delivers meaningful insights with clarity and ease. When she’s not weaving words, she’s brainstorming fresh ideas to keep LN Webworks’ content game strong.
